Safety during the MODXpo

We want to make sure everyone, but especially more vulnerable or underrepresented people, enjoy the MODXpo feeling safe and comfortable throughout.

To set clear expectations, we have a COVID Protocol and Code of Conduct, which both apply to the full event, including the social event in the bar, and any stay at the conference hotel before or after the conference itself.

Please familiarize yourself with the information on this page before your visit.

COVID Protocol Summary

Most importantly we ask everyone to be fully vaccinated and get tested before coming to the venue. If you're unable or unwilling to do so, get a video ticket.

Anyone that tests positive the day before or the morning off the conference (let us know before 9am!) will be downgraded to a video ticket and get a refund. While this introduces a financial risk to modmore as the venue does not accept the last minute cancellations, it's one we're willing to take if it helps limit the opportunity for COVID to enter the building. You're also welcome, but not required, to wear a mask while walking around or throughout.

We're setting up the room more spacious than we would in different circumstances and disinfectant will also be available in common areas. More information can be found in the full COVID protocol below.

Code of Conduct Summary

The basic premise of the Code of Conduct is that you will get kicked out of the venue if you're engaging in inappropriate behavior, and especially if that behavior is targeted at typically underrepresented or more vulnerable people, regardless if that's a single specific person or in a more general situation. If you struggle with identifying appropriate from inappropriate behavior, the full definitions are found below.

In light of the Russian invasion of Ukraine, we're also specifically classifying any inciting/glorifying/justifying of war, violence, or armed force as inappropriate. You're welcome to wear an accessory or print that shows your support of Ukraine's sovereignty 🌻, but it may not call for additional violence.

COVID Protocol

COVID infections in the Netherlands are low and dropping further, and all local restrictions have been lifted. It's no longer legally required to wear a mask, keep a minimum distance apart, or to show proof of vaccination or negative test to attend events.

As COVID is still going around however and can pose a real threat to people, we do want to avoid spreading infections at the conference and provide peace of mind. For that reason, we expect everyone to:

  1. be fully vaccinated. If you're not vaccinated, we ask that you buy a video ticket instead and watch from your home or office.
  2. do a rapid test (aka lateral flow or self test) before traveling to the venue, whether you're showing any symptoms or not.
  3. indicate the type of greeting you're comfortable with on your name badge (handshake, fist bump, elbow bump, or from a physical distance), and we'll remind everyone to check and respect your choice. 

You're welcome to wear a mask, either the whole day or just when moving around, but we will not require them. We'll have a limited number of FFP2 masks on-hand if you'd prefer to wear one but forgot to bring it - just ask at check-in.

If your rapid test on the day or morning before the conference is positive, do not come to the venue and let us know immediately (no later than 09:00 CEST on the day of the conference); we'll downgrade you to a video ticket and refund the difference within two weeks. We may ask for proof of a positive test, which must be provided no later than 18:00 CEST on July 8th.

To minimize the risk of spread during the event while making sure everyone is comfortable, here are some of the measures we're taking:

  • Hand disinfectant is available at various high-traffic places.
  • All chairs and tables will be spread out further apart than the typical conference set up, fitting 8-10 instead of 12 chairs per row. There will also be a limited number of seats spread out much further apart (at least 1m) towards the back and sides of the room. If those sections are full, feel free to move your seat as long as it doesn't block any of the exits or paths.
  • If you show up at registration with symptoms consistent with COVID and haven't tested yourself, we'll ask you to do a rapid test (we'll have a limited number on-hand, no charge) before checking you in. While we cannot legally force you to take a test, we can deny access to the conference if you refuse. To avoid this situation, please just test at home before coming to the venue. Keep in mind: if you let us know you tested positive at home before 9am we'll change your ticket to a video ticket and refund the difference. 
  • We'll disinfect things such as speaker equipment in between uses.

If you test positive while already at the venue and cannot immediately return home:

  • Immediately start wearing a disposable FFP2 mask in all public (including outdoor) spaces. We'll have a limited number on-hand that we can provide you free of charge if you do not have any yourself.
  • Self-isolate, for example in your hotel room. Instead of joining the lunch in the restaurant or dinner in the bar, we will send up room service. We will notify the venue staff of your positive test. If you have your laptop or a tablet with you, you're welcome to follow the live stream.
  • If you're showing symptoms and traveled together with others, we'll ask those to also take a test if they didn't already.

In the scenario that infections in the Netherlands start rising again and nationwide or regional counter-COVID measures are announced by the Dutch government that would force the conference to be canceled, we'll initially try to reschedule it for a later date, but if that's not an option we'll refund all tickets.

As the Dutch government has withdrawn all COVID measures for events at this time, including limiting access through the use of QR codes for tests or vaccination, you will not be asked to present such proof of vaccination or your test at check-in, but we do expect everyone to take responsibility and follow this protocol.

When traveling internationally there may be additional rules on testing or paperwork to bring, depending on how you're traveling and from where. Generally speaking within the EU/Schengen, all restrictions are lifted, but check the current rules for travelling to the Netherlands here (EN).

Code of Conduct

All attendees, speakers, sponsors, staff and volunteers at our conference are required to agree with the following code of conduct. Organizers will enforce this code throughout the event. We expect cooperation from all participants to help ensure a safe environment for everybody.

The MODXpo is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), or technology choices. We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including talks, workshops, parties, Twitter and other online media. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organizers.

Harassment includes offensive verbal comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion, technology choices, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

Participants asked to stop any harassing behavior are expected to comply immediately.

Sponsors are also subject to the anti-harassment policy. In particular, sponsors should not use sexualised images, activities, or other material as part of their promotion.

Enforcement

If a participant engages in harassing behavior, the conference organizers may take any action they deem appropriate, including warning the offender or expulsion from the conference with no refund.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of conference or venue staff immediately. Conference staff can be identified by their red badges and will be introduced at the start of the conference. You can also send a private direct message to Mark on Twitter, in the MODX community slack or send a text message to his number to be posted right here on the day of the conference.
Venue staff is also available at the reception 24/7 and able to assist in anything urgent.

Conference staff will be happy to help participants contact venue staff or local law enforcement in case of illegal activity, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference.

If you notice someone you know personally with whom you have mutual personal respect acting inappropriately or treading dangerously close to that line, especially in an informal setting such as the evening social, we do suggest calling it out with a simple "Dude, not cool" comment before distancing yourself from the situation. Enforcement of the code of conduct is strictly on conference staff, however a simple callout from someone the offender knows personally and respects can be highly effective to stop it from escalating into a full-blown incident that results in their expulsion. Do not call out people this way if you're not already part of the conversation or don't know them well enough, as that may have the adverse response. Notify staff, let them handle it.

Russia's invasion of Ukraine

In light of the Russian invasion of Ukraine, we want to explicitly note that inciting, glorifying, or justifying violence towards anyone, including glorifying or justifying war or any military force, as well as sharing disruptive imagery or symbols, will be considered inappropriate conduct and grounds for expulsion from the conference without refund at the organizers' discretion.

While the war will inevitably come up, we ask everyone to use restraint and avoid getting into heated or emotional arguments. Note that we do not claim nor ask for neutrality. The whole situation is awful, unjust, and cannot (and will not) be ignored. We stand with Ukraine to defend its sovereignty.

We do allow non-disruptive and non-violent statements of support for Ukraine or peace, such as wearing Ukraine flag-themed accessories.

Scope

We expect participants to follow these rules at the conference venue throughout their stay, as well as at any conference-related social events and online discussion, including those not organized by modmore.

(Adapted from the Conference Code of Conduct.)

MODXpo 2022 is made possible with help from our partners

Help us organise an amazing conference by sharing the MODXpo!

The more the merrier! Find the official event listings on LinkedIn and Facebook, or send the link to the conference website to your MODX friends.

Thanks to sponsors we can keep ticket prices affordable, pay speakers a fair compensation for their efforts, and offer an amazing event with just three months to organize it all.
Interested in sponsoring? See sponsor opportunies »

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